DİPLOMATİK YAZIŞMA VE PROTOKOL

Obtain client acceptance: This stage has to be accomplished before the team attempts to close the project. In this activity, the most important result is that the client formally verifies and accepts the project deliverable, and this event is formally documented.

Update organization’s central information repository: This activity involves documenting project records and deliverables as a formal archive for the organization. Horine states that “it is a powerful way to reduce learning curves and gain efficiency on future projects.”

Project Closure Documentation

All project documents must be reviewed, updated and archived. To do this, each document or record must be elaborated at the project planning stage and updated throughout the project life cycle. This part of the Project Closure Plan is to indicate the location and version of the relevant documents during and after the project.

Project Closure Resources

This section summarizes the resources required for project closing activities. Making resource planning at the beginning of the project helps to ensure their usability during the closing activities.

Documenting the Postmortem Report - The Postmortem report is explaining what to do and what not to do in future projects. What should be very general or very detailed? The aim of the report is to benefit not only the project and related operational teams but also the whole organization.

PROJECT CLOSURE

Projects can have a wide range of dimensions, scope, and complexity. However, all projects follow a general lifecycle from start to finish. In general, a project cycle consists of startup, planning, execution, monitoring and control, closure.

Project Closure Plan Inputs: Scope • Work Breakdown Structure • Project Schedule • Resource Plan • Stakeholder Register • Project Budget • Procurement Management Plan • Communication Plan • Risk Management Plan • Organizational Processes

Project Closure Communication Plan

This section describes how to share and communicate lessons learned, new best practices, updated tools, and templates with stakeholders.

Project Closure Deliverables

This section describes two closing needs. First, it serves as a checklist for reviewing whether the project deliveries have been completed. Secondly, the actions that need to be taken to handover project deliveries to the relevant operational stakeholders are explained. Table 8.3 shows the Project Closing Deliveries Table with Deliveries, Operational Owners, Completion Information, and Handoff Plan.

The Postmortem Review is a review of the project after the closure or acceptance of the project. The project manager works with the project sponsor and the operation team.

Obtain client acceptance: This stage has to be accomplished before the team attempts to close the project. In this activity, the most important result is that the client formally verifies and accepts the project deliverable, and this event is formally documented.

In general, a project cycle consists of startup, planning, execution, monitoring and control, closure. The answer is B.

The project closing process group consists of works required to complete or close the project activities throughout the project life cycle. In this process, contractual obligations are generally fulfilled, procurement documents are completed, transfer contracts between project and operation teams are made, and resources are reallocated. The answer is E.

The purpose of the project closure should be to ensure that all relevant activities are completed. The answer is D.

In general, a project cycle consists of startup, planning, execution, monitoring and control, closure.

E is about project closure documentation

Update resource schedules: Work to ensure that team members have appropriate job opportunities following the closure.

The project management plan usually includes the following sub-plans:

• Scope
• Schedule
• Costs
• Quality
• Communication

• Risk
• Procurement

OUTPUTS

• Project Closure Plan and Process

• Project Closure Checklist

A project closing plan should include the following sections:

Executive Summary

Project Scope and Business Objectives

Start and End Dates of Project Phases of Work

Project Completion Criteria and Metrics

Project Closure Deliverables

Project Closure Documentation

Project Closure Resources

Project Closure Communication Plan

Final Approval